Photobank Instructions


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DCNA Photobank Instructions for Partner Organisation Staff

1. Log in
2. Search and browse photos
3. Download photos
4. Create personal gallery(ies)
5. Upload photos
6. Add keywords, captions and credits
7. Delete photos
8. Watermarks
9. Link to photos

General information for Dutch Caribbean Parks, nature conservation organisations and participating photographers:

Download photos

Size photos

Upload photos

Delete photos

Watermarks (when downloading)

Link to photos

Yes

Full

Yes

No

No

Yes

1. Log in

Go to www.smugmug.com and enter username and password (available from DCNA Secretariat for conservation organisations). You will be directed to DCNA’s Photobank homepage which includes the gallery categories.

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2. Search and browse photos

To find photos you can either browse the galleries at your leisure or you can search the galleries using a key word. The most popular key words are listed on the homepage and can be clicked. You can also go to the gallery named All Photos by going to an island gallery first and type a key word in the search box in the top right hand corner. This searches for photos with your key word in the galleries of that particular island.

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3. Download photos

When you find the photo you want, click on the download button (green arrow). Please note: you must credit the photographer in all publications. The official credit is provided in the caption (bottom arrow).

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Please remember, photos may only be used for non-commercial purposes.

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4. Create personal gallery(ies)

Before you can start uploading your photos, you need to create one or more galleries to “house” your photos.

First you have to determine in which category you are going to create this gallery. These categories are currently based on geographic location (island) of photos within the Dutch Caribbean. And then there is one extra category called ‘DCNA Activities’. Photos of activities directly related to DCNA, such as photos of DCNA workshops or boardmeetings, should be placed there.

Second, you have to decide if you will create one gallery for all of your photos or if you would like to create separate galleries based on events or themes.

For example: fictional character George Smith has made underwater photos on Aruba. From the DCNA Photobank homepage, he will choose (and click on) the category Aruba. In the category Aruba he will create a new gallery. He could call this new gallery George Smith Aruba Photos and that is where he will continue to add all of his Aruba photos. He could also specify it as a theme – George Smith Aruba Underwater Photos, where he will continue to upload all of his future underwater photos. Or finally, he could name the new Gallery George Smith – March 2012 Dive, where he will place only the photos from that specific event.

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A new gallery can be created by clicking on the upload menu button and select create new gallery. A new window opens and there you type in the name of the new gallery (green arrow), and choose a category (island) in which the gallery should be created (blue arrow) and then click on save. Remember to always add your own name to the name of the new gallery you are creating! You can create galleries for all your photos, themes or events within the appropriate island category.

If a new (sub)category needs to be created, please contact the photobank manager.

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5. Upload photos

a)     Locate/create (see point 4) the relevant gallery bearing your name and click on it.

b)    Click on the upload menu button and select upload in this gallery (be sure you are in the correct gallery). Drag and click one or more photos from the source location (e.g. finder on mac or explorer on pc) to the center of the newly popped up upload window. When the files have finished uploading (for 10MB photos this may take some time) you will be taken to your gallery.

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6. Add keywords, captions and credits

Navigate to your gallery with the images that need keywords, captions and credits. Go to the tools button and select Many Photos – Caption/Keyword.

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On the edit captions & keywords page, next to each photo, there is room to type in the caption and another text window to type in the keywords. In the caption window some information is given about the photo and be sure the proper photo credit is there! Keywords, captions and credits must always be added to each photo and are critical for the functionality of the database.
E.g. if you add ‘St. Eustatius’ to the keywords of a photo in a gallery in the ‘DCNA Activities’-category, the photo will show up in the ‘All St. Eustatius Photos (virtual gallery)’ in the ‘St. Eustatius’-category as well.
Keywords allow others to find your photo easily and quickly.

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Keywords should be short, descriptive and specific. Keywords must contain at least the following information (if available/relevant):

  • location (Dutch Caribbean plus: which island and where on the island)
  • class of animal (e.g. birds, reptiles, fish)/class plant/people/landscape
  • species name (preferably both common English name and scientific name)
  • DCNA

If you are loading many photos there is an option to add keywords to all so that you don’t have to edit them individually. When in your gallery, go to menu button tools and select Many Photos – caption/keyword.

Next to ‘Quick entry’ select ‘add’ from the drop down menu, write what you want to add next to ‘this’ and select ‘all’. In the dropdown list next to that, select ‘keywords’.

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You can do the same thing when you want to add the same information to all of the captions (e.g. when adding credit information to the captions).

Instead of adding information to all photos, you can manually select more than one photo by clicking on the desired photos. From the dropdown list next to ‘in’ you will have to select the option ‘selected’. Other options are: all/empty/filled/selected/unselected/contains/not contains. So, there are several options to add or remove information to or from the keywords, the captions or both at the same time.

Click on the preview button to see what your actions look like. If it is the desired result, click on the save button. (This will automatically send you back to the gallery. If you want to continue editing the keywords and captions, you will have to go to menu button tools and select Many Photos – caption/keyword again).

If you are not happy with the result after you have clicked on the preview button, there is no undo-button. Do not click on the save button. You will have to press on the go back to the gallery button and from there return to the ‘edit captions&keywords’ page.

Please, only work on the keywords and captions in your own gallery/ies.

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7. Delete photos

Photos can be deleted by the photobank manager on request of the photographer. Send an e-mail to this address: projects@dcnanature.org, listing which photos you want deleted. Please include gallery name and the file names of the photos.

File names can be retrieved when clicking on the photo in the gallery. When hovering over the image that is then displayed on the right, a menu bar appears on the right. Click on the blue information-icon and look for file name.

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8. Watermarks

Watermarks can be added to photos on display in the Photobank. First you have to make a watermark image (or request the photobank manager to make one for you). A watermark image can be a JPEG, GIF but preferably a PNG image (PNGs allow for transparency). Upload the image to one of your galleries. Select the image, click on the tools button, select this photo and then select make into watermark. Your image has been turned into a watermark.

Now, go to the tools button, select many photos – more and then select watermarking. Click on the photos you want to add a watermark to, or click on the select all button. Next to watermark select your watermark. You can either add or remove the desired watermark.

If -in the future- you want to have watermarks added automatically to your images, when in your gallery click on the tools button and select this gallery – gallery setting.

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This will bring you to the Gallery Settings page. Scroll down to the security & privacy section and locate ‘watermarking’. Mark the ‘yes’ option and select your watermark from the list. At the bottom of the page, press save.

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When photos are downloaded, they will not contain a watermark. Links to images in the database will show added watermarks, as they are linked to the photo on display on smugmug.com, and not to the actual full sized photo in the database.

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9. Link to photos

You can embed photos into a blog or websites by clicking on the Share button at above a photo and choosing Get a link from its drop down list.  Please, remember to always add credit the photographer whenever you use a photo.

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You can then select and copy the desired link or code and paste it on a blog/website.

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Links will show watermarks (if added by the photographer), as they are linked to the image on display on smugmug.com, and not to the actual full sized photo in the database.

For additional questions, please contact the photobank manager at projects@dcnanature.org.

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